If your ecommerce or brick-and-mortar store doesn’t accept credit card payments, you’re falling behind.
With Americans increasingly abandoning cash—nearly 83% of consumers now prefer to pay with credit or debit cards over cash—it’s a given that you have a point-of-sale system that accepts cards.
But with seemingly endless payment solutions to choose from, it’s easy to get overwhelmed and uncertain. Fret not—in this guide, we’ll help you choose the best credit card machine for your business to ensure you’re getting the most important features you need at a competitive price.
TL;DR
- Before you choose a credit card reader or a POS system, you need to have a good understanding of your own business. This way, you can see if your potential payment solutions provider offers features that meet your profile.
- As you start narrowing down the potential credit card machine providers, consider important factors like PCI compliance, customer support, fees transparency, and integration with existing systems.
- Don’t forget to read third-party reviews and go over all terms and conditions to set yourself up for success.
Understanding your business needs
Before you choose a credit card reader or POS system, you need to have a good understanding of your own business to see if your potential payment solutions provider offers features that meet your needs. Some questions to consider include:
- What type of transactions do you mostly carry out? Are they in-person, online, or mobile? If they’re mostly online, you might want a provider that focuses on ecommerce. If they’re mobile, you’ll want a strong contactless payment solution.
- How many payments do you average per year? For example, some credit card processing companies may charge you based on your annual sales volume, so it’s good to know.
- What’s your typical transaction size? A (variable) percentage of your sales will go to the payment processor. By knowing your volume, you can identify which pricing model—such as Stax’s subscription-based model—will offer the lowest effective rate compared to traditional tiered or flat-rate pricing.
Types of credit card machines
Not sure what’s available when looking for a credit card reader? Here’s a quick breakdown.
- Traditional countertop terminal: This is the traditional EMV terminal with a pin pad, used for in-person payments. You can tap, swipe, or insert your credit or debit card at the checkout counter to make a purchase. Newer models use Tap to Pay (or near-field communication (NFC)) for contactless payments like Apple Pay or Google Pay.
- Mobile card readers: These payment terminals are designed to be taken on-the-go and can, for example, be used by food trucks or be brought to the customers’ table in a restaurant. Meanwhile, wireless terminals can complete payments without needing a separate mobile device.
- Virtual terminal: This is a web-based software interface that allows you to accept card-not-present transactions without physical hardware. In other words, it helps accept online payments or payments made over the phone (like if you’re ordering takeout). It’s a great option to have to ensure flexibility and convenience, especially in a pinch.
Key features to look out for
As you start narrowing down the potential credit card machine providers, here are a few important factors you should be aware of and research before signing on the dotted line.
Security features
You’ll be handling a lot of money, so you want to make sure you have the payment security fundamentals down to protect your business and customers. First, ensure you have an EMV card reader. Most cards today are EMV chip cards, which are the more secure option.
Then, make sure your provider is PCI compliant (these are standards set in place by card associations to ensure payment data is properly processed, stored, and transmitted.) Ideally, partner with a provider that maintains the highest security standards (Level 1 service provider) to simplify your own PCI compliance burden.
Connectivity options
How will your card reader go live online? If you’re operating in a small space, just Bluetooth might be fine, but it’s always good to have WiFi connectivity just in case. Meanwhile, if you have a whole POS terminal setup or process a lot of payments, you might want to have Ethernet as an option to ensure minimal connectivity issues.
Integration with existing systems
Make sure your new provider adapts and streamlines your current workflow. That way, you’ll be set up for success. To do that, find out what software and services can be integrated with your future payment processor and if they have publicly-accessible APIs in case you have the manpower to create custom integrations. Make sure the sky’s the limit!
Fees structures
Another important element to take into account is the pricing for using a credit card processor: Are there hidden costs like start-up, early cancellation, or monthly minimum fees? How competitive are the transaction fees and processing rates? At Stax, we’re fully transparent about our fees, offering an easy-to-understand subscription-based pricing model, with no hidden fees. So if your potential provider isn’t up-front about their costs, you might want to look elsewhere.
Customer support
How easy is the payment processor to use and set up? Is it easy to reach a real human and get support? If something goes wrong, how fast is it to solve? See what real customers have said on independent sites to determine how committed your potential payment processing provider is to taking care of its clients.
Credit card terminals to consider
Ready to start shopping around for payment processing equipment? Here are the top ones we recommend.
| Model | Connection | Payment types | Screen size | Battery | Additional features |
| QD2 Dejavoo | WiFi, 4G/LTE | Chip, swipe, contactless | 5.5″ touch screen | 7.4V, 2 x 2600mAh | Portable and versatile |
| QD4 Dejavoo | WiFi, Ethernet | Chip, swipe, contactless | 5.5″ color LCD with touch panel | AC power adapter (corded) | Dependable countertop terminal |
| Swipe Simple B350 Reader | Bluetooth Low Energy | EMV, magnetic stripe, contactless | N/A | N/A | Connects to iOS/Android devices |
QD2 Dejavoo
A sleek wireless and versatile terminal, the QD2 Dejavoo allows you to accept all forms of card payments wherever your business operates. With WiFi and 4G/LTE connectivity, it supports chip, swipe, and contactless payments. Its 5.5″ touch screen and dual 7.4V, 2 x 2600mAh batteries ensure efficient and long-lasting performance.
QD4 Dejavoo
The QD4 Dejavoo is the dependable countertop terminal perfect for accepting all forms of credit card payments. It features WiFi and Ethernet connections, supports chip, swipe, and contactless payments, and boasts a 5.5″ color LCD with touch panel. The terminal is powered by an AC Power Adapter (corded) for reliable operation.
Swipe Simple B350 Reader
The Swipe Simple B350 Reader supports EMV and magnetic stripe card types and accepts contactless tap-to-pay cards and mobile payments like Apple Pay and Google Pay. It securely connects via Bluetooth Low Energy to your iOS or Android mobile device, making it a convenient and secure payment solution.
Getting set up for success
Now, before you bite the bullet and choose your new credit card reader, don’t forget to read third-party site reviews to see what real people have to say about them. Some sites to look at include Trustpilot, Capterra, and G2—it’s the best way to really know what the credit card processor company is like!
Then, carefully go over the contract terms and conditions, and make sure you clearly understand what’s written. If not, don’t be afraid to ask: if the provider is hesitant to answer, that might be a red flag.
Finally, make sure your new provider can help you set up your new credit card machine, offer training, and be available if you need them, especially in the first days and weeks. Once that’s done, you’re all ready to start accepting payments!
Wrapping up
While this might feel like a lot of info, remember: finding the perfect credit card reader for your small business doesn’t have to be a labyrinth to navigate. By understanding your business needs and the key factors you should look out for, you’re well on your way to making an informed choice to help grow your brand.
Stax Pay offers subscription-based pricing and direct cost processing with no markup, contract, or hidden fees. By charging a transparent, flat membership fee and access to wholesale credit card processing costs, we help you save up to 40% on payment processing. Contact us to learn more.
Quick FAQs about best credit card machine
Q: What factors should I consider when choosing a credit card machine for my business?
To select the best credit card machine, consider factors such as PCI compliance, customer support, fee structures, integration capabilities with existing systems, transaction types, and your business’s specific needs. Also, evaluate connectivity options like WiFi, Ethernet, or Bluetooth to ensure reliable operations.
Q: How can I determine the best type of credit card machine for my business model?
Identify your primary transaction methods—whether in-person, online, or mobile—and choose a machine that supports these methods. For instance, a mobile card reader is ideal for businesses on the go, while a virtual terminal suits those handling card-not-present transactions.
Q: What are the different types of credit card machines available in 2025?
The main types include traditional countertop terminals, mobile card readers, and virtual terminals. Each type offers unique features; for example, countertop terminals are great for in-store payments, mobile readers for on-the-go transactions, and virtual terminals for online or phone payments.
Q: How important is PCI compliance for credit card machines?
PCI compliance is crucial, as it ensures the secure processing, storing, and transmitting of card data, protecting your business and customers against fraud. Ideally, partner with a provider that maintains the highest security standards (Level 1 service provider) to simplify your own PCI compliance burden.
Q: What are the common fees associated with credit card machines, and how can I manage them?
Typical fees include transaction fees, start-up fees, and monthly minimum fees. To manage costs, compare providers for competitive rates, check for transparency in fee structures, and negotiate terms based on your transaction volume and size.
Q: Can I integrate a new credit card machine with my existing systems?
Integration capabilities are dependent on the software capabilities; not all software is open to integration. Even if a POS software isn’t open to integration, many merchants do not need to integrate their card reader/terminal to process payments. They only need to mark it paid on their POS.
Q: What should I look for in terms of customer support when selecting a credit card machine provider?
Evaluate the provider’s availability, response time, and support channels. Read customer reviews on platforms like Trustpilot or G2 to gauge the provider’s commitment to support. Good support includes easy setup guidance, training, and quick resolution of issues.
Q: How do connectivity options affect the performance of a credit card machine?
Connectivity options like WiFi, Ethernet, and Bluetooth determine the reliability and speed of transactions. Choose based on your business environment needs; for instance, Ethernet is suitable for high-volume transactions, while Bluetooth may suffice for smaller setups.
Q: Why is it important to read third-party reviews before purchasing a credit card machine?
Third-party reviews provide unbiased insights into the performance, reliability, and customer service of credit card machine providers. They help you make an informed decision by highlighting potential issues and benefits experienced by real users.
